I forget the blog article that gave me this inspiration.
I find that it’s easy for things to get lost with a bunch of folders and sub-directories. I think historical facts are best to go into one place where you can attribute (tag) them for searchability. This way if you have a random Christmas gift idea, you can somewhat find it via tag or looking at file names in one place. Otherwise, as you add new things you want to capture, it is easy to lost track where you put it.
In contrast, things that have a workflow I don’t think fit with the above model. For example, when invoicing a client I have a pending payment folder: Work/Invoices/Invoice-abc123
Whenever the invoice is paid it moves to Work/Invoices/Source.
The naming may seem weird, but regardless, it answers the questions:
- What hasn’t been paid
- What has been paid